Our first phase is complete: in-platform alerts based on saved searches are now live! To set up an alert you need to first create a saved search.
Create a Saved Search
Choose the group of students
To bookmark a group of students that you can quickly view when you log in to EdPotential, first choose the group of students.
You can select students using the demographic, attendance and NCEA filters. For example, you may choose all Year 11 students with attendance between 80% and 90%.
To save the filters you have selected click on Saved searches.
Name the search and click on Save Search
Create an Alert
To create an alert navigate to the Alerts tab
Go to Manage Alerts
Click on the bell icon to create a new alert
Choose the group of students by selecting a saved search
Click on Use selected search
Choose the alert type from the given options
If you want an alert only when the search cohort has changed, for example, there are new students with the selected level of attendance, but you still want to see the list of all students, tick Always show all students in notifications
Click on Use selected type
Schedule the frequency of notifications, for example, weekly
Choose the start day and time
You may choose to select an end date
Click on Use this alert period
Set a name for the alert
You may choose to add a description
Click on Start alert
View an Alert
Log in to EdPotential each day, week or month to view your alerts
Navigate to Alerts
Your alerts will be visible in Unread notifications
This is just Phase 1 of EdPotential Elevate. Coming next will be more alert options including receiving alerts by email. Stay tuned to this exciting channel!
Examples
Teacher Role | Saved Search | Alert Type | Follow-Up Action |
HoD / HoLA | Y13 no UE literacy | Always show all students in search cohort | Follow up on what each student requires |
| Y11, no numeracy requirement | Always show all students in search cohort | Follow up on what each student requires |
Dean / Pastoral leader | Y13, 2 possible approved subjects | When students are added to search cohort | Follow up on any failed standard |
| Y11, attendance less than 80% | When students are added to search cohort | Follow up on recent attendance |
Tutor / Whānau leader | Your tutor group, passed NCEA certificate e.g. Y12 passed Level 2 | When students are added to search cohort | Celebrate that they’ve achieved this |
| Your tutor group, attendance 90% - 100%
| When search cohort changes | Celebrate with students new to this cohort. Follow up with students removed. |