Attendance Reporting on EdPotential (NZ)

This guide shows you how to view and use the attendance summaries available on EdPotential.

• Whole School Attendance Summary
• Cohort Attendance Summary
• Student Attendance Filter
• Attendance in NCEA Reporting
• Student Attendance Report

Whole School Attendance Summary

Whole school attendance over time is displayed on the dashboard. Select Attendance to view this data.

The data displayed in this section is based on half-day attendance.

If your school has recently joined EdPotential, a pie chart of the current year's data will be visible.

If EdPotential has more than one term's attendance data for your school, a line chart will be displayed. Your school's aggregated attendance is compared to 90%, the lower limit of what the ministry defines as regular attendance.

The second graph shows the proportion of students who are present for more than 90% of each term.

Cohort Attendance Summary

To view an attendance summary for a group of students, for example, one year level, go to the Attendance tab in the Reporting section.

As shown in the above image, there are three steps to view a cohort attendance report.

Step 1: Select the students whose attendance you wish to view.

• For example, select one year level or tutor group
• Select Only NCEA students to view the NCEA filters and make a selection from these

Step 2: Select the number of years of attendance data you wish to view. The default is one year but you can view up to three years.

Step 3: Click the button to load your report. This can take a while, depending on the number of students you have chosen.

The cohort attendance report contains two types of data; attendance by half-days and attendance by period. Both are useful in different ways.

Attendance by Half-Days

Half-day attendance data is of value because it aligns with the ministry's calculations of attendance.

The two tables can be filtered by date. Choose the period for which you would like to see aggregated attendance.

Click on a student name or number to view that student's report.

Hover over Longest absence in the first table to view the time period for which this applies.

The Day variance in the second table is a measure of the variation in attendance over days of the week. A higher number in red indicates there might be a correlation between the day of the week and the student's attendance.

The Half-Day Attendance Over Time graph shows attendance by term over the selected years.

Attendance by Timetable Periods

The Attendance by Timetable Periods section matches the attendance summary in the student report.

Viewing attendance by period enables you to see trends across each day's periods.

The pie chart enables you to see the percentage of periods present for the selected number of years for the chosen cohort.

The Timetable overview enables you to quickly see if there are concerning trends for the selected cohort. This data aligns with what is in the student report. There you can quickly see where there may be issues for a student. For example, a student may be more likely to be absent on Friday afternoon. Here, you can see where there are any generalised trends.

The final graph shows timetable attendance for the selected years. Use the tabs above the graph to view this data by day, week, month or term.

In this graph data is stacked, meaning justified and unjustified absences appear above present numbers. This makes it easy to view any increase in the number of unjustified or justified absences.

Student Attendance Filter

To filter for a group of students with attendance in a selected range, go to Student Reporting and select Show more filters.

Use the Attendance filter to choose your required attendance range. For example, select 80% to 90% to list the students who have been present for 80% to 90% of the current year, based on their attendance by half days.

The students with attendance within this range will be listed below.

Attendance in NCEA Reporting

To view student attendance alongside NCEA results, go to the NCEA Reporting page.

Select Show more filters and Show column options.

If you wish to filter the student list for students with attendance in a selected range, make your selection in the attendance filter. For example, if you wish to view Year 11 students with attendance between 80% and 90%, enter year levels from 11 to 11 and attendance from 80% to 90%.

To show the attendance percentage for the year to date in the list, select Attendance as a column option.

Student Attendance Report

A summary of a student's attendance is available in the student report.

More details about this summary can be found in this guide.